50134: Learn Microsoft Office Outlook 2007 Level 3
One day; Instructor-Led

 

About this Course

This one-day instructor-led course provides students with advanced skills for managing e-mail, collaborating with others, and customizing the Microsoft Office Outlook 2007 interface.

Audience Profile

This course is intended for experienced information workers who want to learn advanced-level Outlook 2007 skills.

At Course Completion

After completing this course, students will know how to work with Outlook tools designed to streamline the management of personal and shared information, whether at a desk or away from it. Specifically, they will be able to:
 

• Subscribe to RSS feeds.
• Participate in newsgroups.
• Record information by using notes.
• Link notes to contacts.
• Share notes.
• Work with new mail notifications.
• Create rules to process messages.
• Store e-mail messages on your computer.
• Secure your e-mail.
• Block unwanted messages.
• Specify advanced e-mail options.
• Connect Outlook to your server from a remote location.
• Work with Outlook items while offline.
• Automatically respond to messages.
• Share your folders with other people.
• Access other people's folders.
• Create a document workspace from Outlook.
• Work offline with document library contents.
• Connect to a SharePoint calendar.
• Connect to additional e-mail accounts.
• Create additional Outlook profiles.
• Make favorite Outlook commands easily accessible.
• Personalize your Office and Outlook settings.

Prerequisites

Before attending this course, students must have:
 

• Basic computer knowledge
• Basic file-management skills
• Basic knowledge of the Outlook interface and Outlook item creation

 

Course Outline

Module 1: Information Gathering

This module explains how to subscribe to RSS feeds, participate in a newsgroup from Outlook, and create, update, organize, and share electronic notes by using the Outlook Notes component.

Lessons

• Subscribing to RSS Feeds
• Participating in Newsgroups
• Recording Information by Using Notes
• Linking Notes to Contacts
• Sharing Notes
• Key Points

Lab : Information Gathering

• Subscribe to an RSS feed.
• Create two notes.
• Link and access a note.
• Forward a note in an e-mail message.

After completing this module, students will be able to:

• Receive RSS feeds within Outlook.
• Work with newsgroups from within Outlook.
• Store information in notes and use the information without retyping it.

Module 2: E-Mail Management

This module explains how to manage new mail notifications, create rules to process messages, create personal folders to store messages, protect your e-mail, manage junk mail, and configure advanced settings in Outlook.

Lessons

• Working with New Mail Notifications
• Creating Rules to Process Messages
• Storing E-Mail Messages on Your Computer
• Securing Your E-Mail
• Blocking Unwanted Messages
• Specifying Advanced E-Mail Options
• Key Points

Lab : E-Mail Management

• Customize and work with desktop alerts.
• Process incoming messages that meet specific criteria.
• Work with Personal Folders files and Outlook data files.
• Explore the Junk E-Mail Filter.
• Explore the advanced e-mail options.

After completing this module, students will be able to:
 

• Customize how Outlook announces the arrival of new messages.
• Process messages automatically based on rules.
• Specify where information is stored.
• Use Outlook tools to keep messages safe.
• Manage junk mail.
• Configure e-mail options.

Module 3: Out of the Office

This module explains how to connect Outlook from a remote location, work offline, set up automatic replies to messages.

Lessons

• Connecting Outlook to Your Server from a Remote Location
• Working with Outlook Items While Offline
• Automatically Responding to Messages
• Key Points

Lab : Out of the Office

• Set up an Outlook Anywhere connection.
• Set up an automatic reply and an out of office rule.
• Set up future internal and external automatic replies.

After completing this module, students will be able to:
 

• Access e-mail messages remotely.
• Work in Outlook while offline.
• Set up automatic responses to messages.

Module 4: Collaboration

This module explains how to share folders, access other people’s folders, create a document workspace, work offline with document library contents, and connect to a SharePoint calendar.

Lessons

• Sharing Your Folders with Other People
• Accessing Other People's Folders
• Creating a Document Workspace from Outlook
• Working Offline with Document Library Contents
• Connecting to a SharePoint Calendar
• Key Points

Lab : Collaboration

• Grant and modify permission to a folder.
• Request permission to share a folder.

After completing this module, students will be able to:
 

• Share folders and access other people’s folders.
• Collaborate with others in a document workspace.
• Work with document library contents.
• View SharePoint calendars in Outlook.

 

Module 5: Custom Outlook

This module explains how to connect to additional e-mail accounts, create Outlook profiles, add Outlook commands to the Quick Access Toolbar, and configure Office and Outlook settings.

Lessons

• Connecting to Additional E-Mail Accounts
• Creating Additional Outlook Profiles
• Making Favorite Outlook Commands Easily Accessible
• Personalizing Your Office and Outlook Settings
• Key Points

Lab : Custom Outlook

• Add a new account to your Outlook profile.
• Set up another profile, and configure log on.
• Add a button to the Quick Access Toolbar.
• Explore the Editor Options window.

After completing this module, students will be able to:
 

• Access more than one e-mail account from Outlook.
• Add favorite commands to the Quick Access Toolbar.
• Configure options in the Editor Options window.